Minnesota Housing LTH/HPH Reports Due July 31st, 2020

Reporting Guidance 

Below is an excerpt of the reporting guidance from Minnesota Housing’s Housing Stability eNews from June 30th, 2020. Please review the eNews for more information about reporting requirements and submission.  

LTH/HPH site-based 

With some exceptions, site-based projects that received capital financing to serve LTH/HPH households are expected to verify that data entry for FY2020 is complete, but they are not expected to submit reports for the FY2020 reporting period of July 1, 2019 – June 30, 2020.  

LTH/HPH HTF rental assistance 

Because of the change in Housing Trust Fund (HTF) expectations regarding serving LTH/HPH households, projects that are new to HMIS reporting or those that are still transitioning existing HMIS provider ID numbers, reporting for FY2020 will go on as planned.  

Data Quality Guidance 

Because ICA MN and MN Housing are working in partnership to overhaul the LTH report suite, but that work is not yet complete, this year's annual reports include some of the old, and some of the new.  

Here's the list of reports for submission for the FY2020:  

• MIN-01-SAG-030: MN Core Homeless Programs 

• SHP-51-SAG-134 - LTH Housing Cost and Subsidy Counting* 

• SHP-51-SAG-011 - LTH Program Summary Dashboard* 

• FED-01-DQR-076 - 0640 – HUD Data Quality Framework 

Because several reports (the 012, 135, 055, 133, and 098) are not due this cycle, some of the companion data check reports referenced in ICA's LTH/HPH HMIS User Guide also are not necessary to complete prior to submission (that's some, not all). Of course, conducting a thorough review and correcting your data entry is essential.   

ICA MN put together a chart to guide you. Pay careful attention to each report's tab instructions (for example, the 076 has a few tabs not relevant to the LTH/HPH program and should be ignored).  

*Known report bugs

Should I approach this data review in a particular order? 

Yes! Here's the order we recommend you run data quality reports: 

• FED-01-DQR-076 - 0640 – HUD Data Quality Framework 

• SHP-51-DQR-137 - LTH Household Residence Data Check 

• SHP-51-DQR-138 - LTH Housing Cost and Subsidy Data Check 

• SHP-51-DQR-139 - LTH Income Data Check (for 6-month review updates only)  

After addressing what you can in these reports, you should be able to re-run the 076 and run the remaining reports for submission to MN Housing. 

There’s a lot of tabs in these reports. Where do I start?  

Here's a breakdown of which report and tab addresses each error. 

 Note: for the 076 640, do NOT reference Tab G – Detail Q4 Annual, as this interim review type is not used for LTH/HPH programs. You may also disregard Tab K and the overlap flags in Tab C Detail Q2.  Because these reports are used across many programs, a few data checks do not apply to LTH/HPH.

Additionally, Tab D - Detail Q3 on the 076 640 report looks at the accuracy of "Client Location" in a more limited way than the MIN-01-DQR-251 - Quarterly Data Quality Monitoring report does. Because of this, we recommend that users do not make corrections for errors appearing in the "Loc DQ" column on Tab D - Detail Q3 in the 076 640 report. Participating regularly in QDQ is the best way to ensure your program's data is complete, accurate, and consistent. ICA has communicated with MN Housing about the data checks on the 076 0640 report that should not apply to LTH/HPH/HTF programs.

Data corrections were tough with these buggy reports, what gives? How do I know if it’s a bug or a data entry correction I need to make?

Here's a synopsis of known bugs:  

 If you navigate data corrections in the order suggested here, you should be well on your way to a smoother submission. If you suspect an issue you are encountering is an error beyond what you see above, contact the ICA Helpdesk right away. 

Where can I find these reports?

Visit the REPORTcollection for a searchable database of ART reports!