The 2019 Point-in-Time Count will be held the night of January 23rd, 2019.
The PIT Count is Minnesota’s annual count of persons experiencing homelessness. This ICA MN web page will house all essential documents that our CoC Coordinators, PIT leads, and partners need to access! Check back for updates frequently.
In 2019 there is only ONE survey version for unsheltered, sheltered non-HMIS, doubled-up, and school-based counts. The Surveyor Instructions and information embedded in the survey will help surveyors navigate questions that apply to the count they are conducting. Note, the Observation Form is included in the Paper Survey.
This web-based survey tool allows for live data entry by your volunteers and PIT surveyors. All responses to the PIT Paper Survey must eventually be entered into the PIT LIVE Google form. A separate submission is done for each person in the household.
This is the link to the demo version of PIT LIVE. Use this link in training sessions for surveyors to practice. Your local PIT lead will distribute the PIT LIVE link to use for your CoC on the night of the PIT. This link will have your CoC name pre-populated in the "Continuum of Care" survey field. We will close the demo survey to responses on the night of the PIT.
For more information review training sources below:
What's new in 2019?
- ONE SURVEY
- One version for all methods of counting (unsheltered, sheltered (non-HMIS), doubled-up). This means surveyors will not need to shuffle between different surveys if a respondent says they’re staying with friends or in shelter.
- For PIT LIVE, a separate submission is done for each person (not one submission per household as in past years).
- Removed from the survey:
- Long-term homeless questions
- Immigration status question
- Extent of disability question
- Simplified housing history set of questions (for chronic homeless determination)
- Household type: Rather than a single question in which the surveyor must determine household type, this year we are asking for the data we need to determine household type on the back end.
- Survey layout
- Clear instruction to surveyor identifying when a question can be skipped
- Trauma-informed guidance for sensitive questions
- Data Review
- In the data review spreadsheet for PIT LIVE, each row represents a person rather than a household as in past years.
- Data available for local analysis
- ICA will provide a spreadsheet of raw PIT LIVE data optimized for local analysis as well as a compilation of all data sources (PIT LIVE, HMIS, etc.) that CoCs can use for their own calculations
- CES Contact list available in HMIS: This report includes contact information of individuals on your region’s Priority List. It is an optional resource to assist CoCs that choose to contact those on a priority list on PIT night.
- 2019 PIT Train-the-Trainer
Audience: CoC Coordinators, Local PIT teams, and Surveyors
Description: This video is intended to be a training resource for local PIT teams. We introduce the PIT, talk about 2019 changes, and review the paper survey and PIT Live. We also talked to John Tribbett, St. Stephens Street Outreach Program Manager, about interview techniques for surveyors on the night of the PIT.
- 2019 Surveyor Instruction Guide
Audience: Everyone involved in the Point-in-Time count should review this guide. Everyone who is directly involved in surveying persons experiencing homelessness on the PIT night, whether the sheltered or unsheltered count, should be as familiar as possible with the guidance prior to surveying.
Description:This document is intended to be a companion document to the 2019 Minnesota Point in Time (PIT) Survey. It contains information to help surveyors navigate the PIT survey, from interviewing techniques to key terms they will encounter on the survey. All surveyors should review this instruction guide carefully before administering the PIT survey. This resource should also be incorporated into and reviewed in all local PIT training(s). On the night of the PIT, one instruction guide should be distributed to each surveyor.
- 2019 Point-in-Time CoC and PIT Lead Guide for Administration
Audience: Individuals charged with overseeing the coordination of local PIT efforts, ensuring surveys are submitted, and ultimately submitting PIT data to HUD.
Description: This document is intended to be a near-comprehensive resource for the process, tools, and materials available to Continuum of Care Coordinators and local PIT leads in Minnesota.
What about schools?
For the 2019 PIT count, Minnesota is narrowing its focus for school-based participation. At a statewide level, we will only be collecting information on individuals and families who meet HUD's Unsheltered and Sheltered definitions of “homeless.” We recognize that HUD’s definition, and by extension the PIT count, do not capture the entirety of student homelessness. By asking school liaisons to focus only on this narrower category, we hope to streamline the process for liaisons. Local PIT planning teams may issue further guidance for counting a broader population. In that case, refer to your CoC Coordinator/PIT Lead for more information.
ICA will publish school-based PIT materials once we receive final materials from MDE.
For 2018 PIT materials, click here.