ICA has worked to implement and refine a project management process since late 2017, with the goal of better understanding and managing the work on our plate. As a part of this process, each project – which is time-limited and produces one or more concrete deliverables – is scoped out, formally approved, and assigned a project team. Every project team includes a Project Lead to drive the work and a Management Champion available for guidance, and most projects include one or more additional team members.
Projects come in different shapes, including Coordinated Entry changes, federal reports (such as the PIT and System Performance Measures), and pilot projects. They also come in different sizes, with smaller projects taking as little as 10 hours and many large projects taking well over 100 hours. Projects are also distinct from our ongoing or day-to-day work, like operating the Helpdesk or meeting with stakeholders.
ICA has completed several dozen projects since we’ve started tracking and managing projects in this way. We are striving to be as transparent as possible about what we’re working on, and as we continue refining our process we will add more detailed information to this page. To start, take a look below at a live list of the projects actively on our plate!
Project Request and Approval Process
ICA and the Policy and Prioritization Committee have created a project review process to approve and prioritize project requests received by ICA. The following resources provide more information about the project approval process:
2019 Annual Priorities
The HMIS Governing Board, using input provided from other HMIS stakeholders, developed five strategic priorities for the 2019 HMIS Operating Year to help ICA prioritize project requests. On November 19th, the HMIS Governing Board approved the following priorities for the 2019 HMIS Operating Year (ending 8/31/19):
Project requests that fall under one of the 2019 Annual Priorities will be fast-tracked for consideration.
Feedback and Approval Process for 2019 Annual Priorities
The 2019 Annual Priorities were developed and approved following a months-long process that incorporated feedback from many HMIS stakeholders.
- Spring – Stakeholder Prioritization Survey distributed via MNHMIS Newsletter
- Stakeholders are asked “If I could choose THREE things ICA could do to help me most…”
- Five initial priorities are created based on Stakeholder Prioritization Survey
- August – Board approves Annual Priorities concept, directs Policy and Prioritization Committee to obtain additional feedback on 2019 priorities
- August – initial priorities and approved process circulated to the following groups for feedback by 10/2:
- CoC Coordinators
- HMIS Implementation Committee
- Minnesota Tribal Collaborative
- State Partners
- Feedback window extended to 11/1 at CoC Coordinators’ request
- October – 73% of respondents at the HMIS Annual Meeting agreed or strongly agreed with five initial priorities
- October – Feedback summary sent to Policy and Prioritization Committee and stakeholder groups along with invitation to November P&P Meeting
- November – P&P makes final recommendation to HMIS Governing Board. HMIS Governing Board approves the proposed 2019 Annual Priorities.