2019 Point-in-Time

The 2019 Point-in-Time Count will be held the night of January 23rd, 2019.

The PIT Count is Minnesota’s annual count of persons experiencing homelessness. This ICA MN web page will house all essential documents that our CoC Coordinators, PIT leads, and partners need to access! Check back for updates frequently.

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2019 Paper Survey

Click Here

In 2019 there is only ONE survey version for unsheltered, sheltered non-HMIS, doubled-up, and school-based counts. The Surveyor Instructions and information embedded in the survey will help surveyors navigate questions that apply to the count they are conducting. Note, the Observation Form is included in the Paper Survey.

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PIT LIVE

Click Here
Do not use this link if your CoC coordinator sent you a CoC-specific PIT LIVE link. This CoC-specific link will have your CoC name pre-populated in the "Continuum of Care" survey field.
PIT LIVE is a web-based survey tool that allows for live data entry by volunteers and PIT surveyors. All responses to the PIT Paper Survey must eventually be entered into the PIT LIVE Google form. A separate submission is done for each person in the household.

For more information review training sources below:

What's new in 2019?

  • ONE SURVEY
    • One version for all methods of counting (unsheltered, sheltered (non-HMIS), doubled-up) . This means surveyors will not need to shuffle between different surveys if a respondent says they’re staying with friends or in shelter.
    • For PIT LIVE, a separate submission is done for each person (not one submission per household as in past years).
  • Removed from the survey:
    • Long-term homeless questions
    • Immigration status question
    • Extent of disability question
    • Simplified housing history set of questions (for chronic homeless determination)
  • Simplified:
    • Household type: Rather than a single question in which the surveyor must determine household type, this year we are asking for the data we need to determine household type on the back end.
  • Survey layout
    • Clear instruction to surveyor identifying when a question can be skipped
    • Trauma-informed guidance for sensitive questions
  • Data Review
    • In the data review spreadsheet for PIT LIVE, each row represents a person rather than a household as in past years.
  • Data available for local analysis
    • ICA will provide a spreadsheet of raw PIT LIVE data optimized for local analysis as well as a compilation of all data sources (PIT LIVE, HMIS, etc.) that CoCs can use for their own calculations
  • CES Contact list available in HMIS: This report includes contact information of individuals on your region’s Priority List. It is an optional resource to assist CoCs that choose to contact those on a priority list on PIT night.

Training Resources

 

 

  • 2019 Surveyor Instruction Guide
    Audience: Everyone involved in the Point-in-Time count should review this guide. Everyone who is directly involved in surveying persons experiencing homelessness on the PIT night, whether the sheltered or unsheltered count, should be as familiar as possible with the guidance prior to surveying.
    Description:This document is intended to be a companion document to the 2019 Minnesota Point in Time (PIT) Survey. It contains information to help surveyors navigate the PIT survey, from interviewing techniques to key terms they will encounter on the survey. All surveyors should review this instruction guide carefully before administering the PIT survey. This resource should also be incorporated into and reviewed in all local PIT training(s). On the night of the PIT, one instruction guide should be distributed to each surveyor.

 

  • 2019 Point-in-Time CoC and PIT Lead Guide for Administration
    Audience:
    Individuals charged with overseeing the coordination of local PIT efforts, ensuring surveys are submitted, and ultimately submitting PIT data to HUD.
    Description: 
    This document is intended to be a near-comprehensive resource for the process, tools, and materials available to Continuum of Care Coordinators and local PIT leads in Minnesota.

 

  • 2019 Point-in-Time Data Review Training
    Audience:
    Individuals charged with overseeing the coordination of local PIT efforts, ensuring surveys are submitted, and ultimately submitting PIT data to HUD.
    Description: 
    This training is an in-depth orientation to the 2019 PIT data review process. By the end of this training you should have a detailed understanding of your role in the 2019 PIT data review process, project timeline, how to resolve data errors, how to submit aggregate data, and what tools your CoC should expect from ICA.

2019 PIT Data Review Training from HMIS Minnesota on Vimeo.

What about schools?

For the 2019 PIT count, Minnesota is narrowing its focus for school-based participation. At a statewide level, we will only be collecting information on individuals and families who meet HUD's Unsheltered and Sheltered definitions of “homeless.” We recognize that HUD’s definition, and by extension the PIT count, do not capture the entirety of student homelessness. By asking school liaisons to focus only on this narrower category, we hope to streamline the process for liaisons. Local PIT planning teams may issue further guidance for counting a broader population. In that case, refer to your CoC Coordinator/PIT Lead for more information.

 

PIT in the Media

We have prepared a Media Toolkit to assist your communities in highlighting the PIT and the work that agencies/CoCs do around this initiative to broader audiences. This message has been approved by the HMIS Governing Board and includes space for CoCs/PIT Leads to include information specific to your community.  If your community has been or will be featured in the media in regards to the PIT, let us know so we can feature you on our website!

 

For 2018 PIT materials, click here.