Federal Fiscal Year 2019 Data Quality Review

Project Overview

Your Regional System Administrator(s) (RSA) is busy pulling reports for your projects and analyzing data for Federal Fiscal Year 2019, which runs October 1, 2018 – September 30, 2019. Your RSA will be contacting you if your data needs some sort of attention (missing, errors, we need clarification, etc.), likely via email. 

This will be our one and only statewide push to clean-up federal fiscal year 2019 data, and this is a big lift for us all! We do this to ensure the high data quality for Minnesota’s submissions of the Longitudinal System Analysis (LSA) and System Performance Measures (SPMs), and to prepare us all for Minnesota’s transition to Quarterly Data Quality review of HMIS data. 

Once this push for federal fiscal year 2019 data clean-up is complete, we’ll shift toward quarterly review as part of the Quarterly Data Quality monitoring process beginning in 2020. We believe this change will result in improved data quality and a reduction in time spent on corrections. 

Deadline: Friday, November 8, 2019

From now through November 8, 2019, your RSA(s) are spending up to 12 hours per week on this effort. This is the time for you to engage with us to get your data cleaned up! RSAs are sending out targeted emails and making phone calls to encourage the highest data quality possible for your CoC. The time is now! After November 8, our team will be shifting their focus to other projects. 


Data Corrections Guide – This document provides detailed instructions for how to make the necessary corrections for data quality errors. This guide corresponds with emails from your RSA. In other words, you don’t have to look at this guide unless prompted to review your data per your RSA. 

Did I Make All the Corrections?

See the Check your Work section in the Data Corrections Guide! This section will list reports you can pull with specific information on which report tab to peek at to confirm your data is good to go for the purposes of the Longitudinal System Analysis (LSA) and System Performance Measures (SPMs) submissions. 

I Didn't Hear From My RSA, What Does That Mean?

We’ll mention upfront that we are not reviewing all of your data for all of your projects. First off, we’re only looking at the following project types: 

  • Emergency Shelter
  • Transitional Housing 
  • Permanent Housing, including Rapid Re-Housing 
  • Street Outreach 
  • Safe Haven 

Second, we are focusing primarily on universal data elements. 

RSAs are reaching out to agencies that have data to clean up and sending initial data clean-up emails listing specific data to review for your project(s). If you haven’t heard from your RSA, this is likely because your attention is not needed. You can, however, always send your RSA an email for confirmation!