Upcoming State Data Element Changes

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After gathering user feedback and a robust discussion at the April HMIS Policy & Prioritization meeting attended by HMIS governance members, State Funders, ICA staff, and HMIS users, it was decided that there will be one change to the MN Universal Data Elements, which will go into effect on July 1, 2017. Leave any of  … Read more

We’re Back from Iowa!

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Thank you for your patience in our team’s absence last week! Although it was tough to be away, we had a great time collaborating with our ICA team members working on HMIS across the country. We also learned about the reporting tool Qlik that will replace ART.  Our software developer, Mediware, is working diligently to  … Read more

BYO Lunch & Learn on Data Retention and Immigration

ICA invites you to our second BYO Lunch & Learn Session on Data Retention and Immigration! What: BYO Lunch and Learn Topic: Data Retention and Immigration When:  Thursday, May 25th from 11:30am – 1pm Where: ICA’s Minneapolis Office, 1508 East Franklin Avenue Ste 100, Minneapolis, MN 55404 Or join us via webinar RSVP: If attending in person, click here   We are honored  … Read more

Data Quality Process Q2 2017

We are in the midst of our quarterly data quality process! We will be reviewing data for the second quarter of the Federal Fiscal Year 2017 (1/1/2017 – 3/31/2017). Read more about Minnesota’s DQ Process. If you haven’t done so already, please run and review the applicable Data Quality Reports below for the period January  … Read more

Quality Data Entry Benefits Agencies Statewide

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Data entry accuracy is not only crucial to your agency, but with statewide data sharing, your data entry accuracy affects your community partners as well. Items to pay attention to include: Spelling of names and SSN; Adding SHARED to the Alias field for shared records so that when the next agency does their due diligence  … Read more

APR Available in ServicePoint

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Mediware, the ServicePoint Software developer, released the new APR. The report is available for projects to run and is located under Reports – CoC APR. Mediware is in the process of resolving identified report bugs. Outstanding report issues are related to: Household counts Relationship to Head of Household data quality Chronic count  If you run  … Read more

Correctly Documenting a Consented ROI in HMIS

Documentation Requirements For the purpose of this article, reference to an ROI is the ROI clients sign in order to release their data be shared statewide within HMIS. Two things need to happen to correctly document a consented ROI in HMIS. These steps are the responsibility of the agency creating the client record. Alias field should say  … Read more

Point-in-Time Deadline April 3

All final HMIS data for the night of the Point-in-Time Count, January 26, 2017, must be entered in the system by 11:30pm Monday, April 3rd. All Emergency Shelter and Transitional Housing client data in the system that night will be considered a final version of your agency’s data for the 2017 HUD PIT Count. Please  … Read more

Slight Reduction to HMIS End User Fees

MN HMIS End User Fees have historically been an essential part of the MN HMIS budget. Feedback from communities and agencies across the state prompted the HMIS Finance Committee to take an in depth look at MN’s User Fee structure and overall cost. A great deal of time was spent examining this issue: alternative structures,  … Read more