General Purpose Resources
Data Entry
π General HMIS Instructions
A guide with information about basic HMIS features and step-by-step instructions for common data entry activities.
π End User Best Practices Cheat Sheet
Tips and reminders for HMIS users.
π Households How-To Guide
This guide explains how to manage households in HMIS.
Reporting
β― Intro to BusinessObjects - HMISβs Reporting Tool
This video introduces SAP BusinessObjects, a software program used to build and store the reports that help make HMIS data actionable.
- Click HERE to download the videoβs PowerPoint slides.
β― SAP BusinessObjects User Settings
This video demonstrates how all users should configure their BusinessObjects account settings.
π Schedule a BusinessObjects Report
Instructions for running a BusinessObjects report, in a Knowledge Base article that you can easily bookmark!
π Homeless Programs Reporting Schedule
Check out this resource for information on upcoming report deadlines.
Additional Resources
Client Consent and Data Privacy Notice documents are on the Administrative Documents page.
View brief descriptions of HMIS Project Types.
See a list of all active HMIS project providers by agency.
View our Bed and Unit Number Calculation Guide.
View Definitions, helpful to use with data collection.
View HUD's HMIS Standard Reporting Terminology Glossary.
Visit the Minnesota HMIS Knowledge Base.
Check out the FY 2024 HMIS Data Standards Changes page!
Provider Request Form (PRF)
Have a new project for which you need to enter data in HMIS? Complete a Provider Request Form to share important details about your project so that we can set it up accurately in the system.
User Guides & Data Collection Forms
Minnesota Core Data Collection Forms
This section contains data collection forms that can be used to gather the universal and common data elements required for the various project types that participate in HMIS. Be sure to review the Funder Specific Resources section for additional documentation relevant to your projectβs specific funding sources.
Entry Forms
Household Data Collection Forms
π Emergency Shelter and Street Outreach Projects
π Day Shelter Projects
π Homelessness Prevention, Transitional Housing, and Services Only Projects
π Permanent Housing Projects
Single Individual Data Collection Forms
π Emergency Shelter and Street Outreach Projects
π Day Shelter Projects
π Homelessness Prevention, Transitional Housing, and Services Only Projects
π Permanent Housing Projects
Interim / Update Forms
Household Data Collection Forms
π Permanent Housing Projects
π All Other Project Types
Single Individual Data Collection Forms
π Permanent Housing Projects
π All Other Project Types
Exit forms
Household Data Collection Forms
π All Project Types
Single Individual Data Collection Forms
π All Project Types
Funder Specific Resources
Click on a funding source to jump to it:
Minnesota Department of Human Services
ESP | Emergency Services Program
Forms & Instructions
π Program-Specific Data Collection Form
π HMIS User Guide for Rapid Rehousing and Homelessness Prevention Projects
π HMIS User Guide for Emergency Shelter and Street Outreach Projects
Main Contacts
π§ Isaac Wengerd, State Program Administrator
π§ Molly McInerny, Program Grant Manager
HS | Housing Support
Forms & Instructions
π Program-Specific Data Collection Form
π HMIS User Guide for Housing and Supportive Services Only Projects
π HMIS User Guide for Emergency Shelter Projects
Main Contact
π§ Maia Uhrich, Housing and Support Services
HYA | Homeless Youth Act
Forms & Instructions
π Program-Specific Data Collection Form
π OEO HYA Baseline Outcomes Data Collection Form
π OEO HYA Outcomes Data Collection Form
π HMIS User Guide for All Project Types
Main Contacts
π§ Anthony Coleman, Program Grant Manager
π§ Vincent Henry, Program Grant Manager
LTHSSF | Long Term Homeless Supportive Services Fund
Forms & Instructions
π Program-Specific Data Collection Form
π HMIS User Guide for Supportive Services Only Projects
Main Contact
π§ Pat Leary, Program Grant Manager
SOR | State Opioid Response
Forms & Instructions
π Program-Specific Data Collection Form
π HMIS User Guide for Supportive Services Only and Street Outreach Projects
Main Contact
π§ Pat Leary, Program Grant Manager
THP | Transitional Housing Program
Forms & Instructions
π Program-Specific Data Collection Form
π HMIS User Guide for Transitional Housing and Rapid Rehousing Projects
Main Contact
π§ Annie McCabe, Homeless Grant Program Manager
U.S. Department of Health and Human Services
PATH | Project for Assistance in Transition from Homelessness
Forms & Instructions
π Program-Specific Data Collection Form
π HMIS User Guide for Street Outreach and Supportive Services Only Projects
π Frequently Asked PATH Questions
Main Contact
π§ Gary Travis, Minnesota Department of Human Services
RHY | Runaway and Homeless Youth
Forms & Instructions
π Program-Specific Data Collection Form
π HMIS User Guide for All Project Types
Main Contact
πFamily and Youth Services Bureau (FYSB) Websiteο»Ώ
U.S. Department of Housing and Urban Development
CoC | Continuum of Care
Forms & Instructions
π Program-Specific Data Collection Form
π HMIS User Guide for All Project Types
π CoC APR Guide
Main Contact
π HUD Exchange CoC Program Webpage
ESG | Emergency Solutions Grant
HOPWA | Housing Opportunities for Persons with AIDS
Forms & Instructions
π Program-Specific Data Collection Form
π HMIS User Guide for All Project Types
Main Contact
π HUD Exchange HOPWA Webpage
VASH | Veteran Affairs Supportive Housing
Forms & Instructions
π Program-Specific Data Collection Form
π HMIS User Guide for Permanent Supportive Housing Projects
Main Contact
π VA VASH Webpage
YHDP | Youth Homelessness Demonstration Program
Forms & Instructions
π Program-Specific Data Collection Form
π HMIS User Guide for All Project Types
π YHDP HMIS Manual
Main Contact
π HUD Exchange YHDP Webpage
Minnesota Housing
FHPAP | Family Homelessness Prevention and Assistance Program
Forms & Instructions
π Program-Specific Data Collection Form
π HMIS User Guide for All Project Types
π Minnesota Homeless Prevention Assessment Tool (M-PAT) Guide
Main Contact
π§ Minnesota Housing
HSWH | Homework Starts with Home
Forms & Instructions
π Program-Specific Data Collection Form
π HMIS User Guide for Homelessness Prevention and Rapid Rehousing Projects
Main Contact
π§ Minnesota Housing
LTH | Ending Long Term Homelessness
HTF | Housing Trust Fund
Forms & Instructions
π Program-Specific Data Collection Form
π HMIS User Guide for Housing Projects
π Funding Comparison Guide
Main Contact
π§ Minnesota Housing
U.S. Department of Veterans Affairs
SSVF |Supportive Services for Veteran Families
The Shelters Module
Data Entry Resources
π How to Manage Incidents
π How to Respond to Alert Messages
β― Shelters Module Training Videos
Visit the Hennepin Workflows page for instructions specific to shelters operating in Hennepin County.